It’s that time again. You are packing your things for another few days away for work. Maybe it is for a conference or a meeting with an important client. Whatever the reason, making sure you have everything you need, from the right accommodation with decent Wi-Fi speeds to clothing suited to the climate you are heading into, is key to a productive trip. And it’s not just about having all the necessities. It is about ensuring you are comfortable so you can stay focused on the tasks at hand and remain on the ball for the entire duration. With that in mind, here are 10 essential tips on how to stay productive on business trips, no matter where your work takes you.
10. Be sure to pack smart
Should I take this? Do I need that? There are always those dilemmas. But at the end of the day, packing light will ensure a smoother trip. Take the basics. And if there is anything you require, for example, if you are heading to a beach destination and need some flip-flops for a walk on the sand, you can simply pick those up at your destination. On the whole, your business trip checklist should feature exactly what you need, such as a laptop, tablet, chargers, a change of clothes, any documentation you need (passport, visas, work-related papers etc.), medication and personal care items. Trust us, you will feel a lot lighter.
9. Maximising airport time
The stresses of an airport can make you want to sit in a cafe or airport lounge and slow things down. But that time could be used more wisely, especially if you still have tasks on your to-do list. Even if it is just pulling out your laptop or phone for 30 minutes to answer emails or schedule meetings, you are still making progress. This also applies if you are transiting at a train station. Be sure to have some noise-cancelling headphones to drown out the background noise so you can knuckle down and focus without distractions for a little while. And if you are making calls, we recommend using earbuds to ensure a more comfortable and considerate experience, both for you and for those around you. Oh, and check whether the airline you are flying with has on-board Wi-Fi. You might find yourself with a few extra hours in your seat to get even more work done.
8. Technology and apps can help you
The thought of another new tech gadget or app can feel a little overwhelming. However, there are some valuable devices and useful apps that can really help while you are on the road. For instance, you might be on a commercial flight that is taking you to a meeting later that afternoon. Want to see if you will make it on time? You can check FlightRadar24, one of our favourite apps, to see if everything is running smoothly. There are also tools such as VPNs, which are highly recommended to protect you online, especially if you are using open Wi-Fi at an airport or hotel. Running low on phone battery? Power banks can certainly help you get more charge, but be aware that many airlines around the world now ban the use of power banks in-flight.
7. Knowing your rights
Of course, things can go wrong when you are travelling regularly for work, whether it is a cancelled flight or you have booked the wrong dates for your accommodation. It happens. Being aware of your rights is extremely important in these situations, as it helps you understand what could happen next and reduces panic and stress. Keep in mind details such as your airline ticket type, since it may have more flexibility than you realise. Consider also the reason for a flight being cancelled. If it is the airline’s fault and they cannot rebook you, you may be entitled to compensation. If you have booked the wrong dates for your stay, you may have the option to change them at no extra cost. Finally, always be aware of what your travel insurance covers, as it may become crucial if things do go seriously wrong.
6. Booking trusted accommodation with verified Wi-Fi speeds
If you are planning to do a significant amount of work from the comfort of your accommodation, this point is crucial. The problem is that even some of the finest hotels often struggle to provide reliable Wi-Fi for business travel. This is where My Nomad Space comes in. We are a platform that helps you find highly reviewed accommodation with verified Wi-Fi speeds all around the globe. If you need to ensure top-quality Wi-Fi at your hotel for your next business trip, we have you covered. While we are still in the early stages, our aim is to become the world’s most trusted platform for finding all types of remote work stays with verified Wi-Fi speeds.
5. Jet lag management
Let’s be honest, jet lag can be an absolute productivity killer, but there are ways to combat it. One common strategy is adjusting your sleep schedule before you travel to help your body clock align with your destination. As soon as you board your flight, change the clock on your devices so you are already thinking in that time zone. Be sure to stay fully hydrated and try to avoid alcohol, which can dehydrate you, especially at 35,000 feet. When you arrive, take your time and ease into your schedule before diving into work. Short naps can also help reduce the effects of jet lag.
4. Managing time zone changes
One of the most challenging aspects of travelling for work, especially when going to a different continent, is managing the time zone difference. Normally, you would be working at your usual times back home, but in another location, that can look very different. A 9 a.m. call in the UK could be a 4 a.m. call if you are on Eastern Standard Time in the United States. Ideally, it is best to identify the optimal times to sync with your team or clients so that you can have some overlap. It is also important to set clear expectations about your availability that suit both you and your temporary time zone. Ahead of your trip, keep an eye on deadlines, as they may fall at different times depending on your location.
3. The importance of networking
Depending on the purpose of your work trip, there may be many opportunities to network and build future relationships for yourself and your business. If you are attending a conference, it is the perfect chance to expand your network and connect with others. Perhaps you are working from a hotel business centre where a few others are also working. It is worth having a quick conversation with them, as there could be potential benefits. The same approach can be taken in cafes and coworking spaces. Networking is key and could open new doors, making your work trip even more successful. We always recommend carrying some business cards with you.
2. Staying healthy on the go
There are plenty of ways to maintain your fitness and health while travelling for work. For instance, if you like to work out, local gyms may offer day passes. Even better, your accommodation may already be equipped with a fitness centre, so make sure to take full advantage. Staying hydrated and eating healthily is another key way to maintain your health on the move, especially after a long flight or a demanding day of work. Take breaks when needed, as your body and mind may require some rest. When it is time to focus on work, try incorporating light walking and stretching between tasks.
1. Smart habits while away for work
To ensure that you stay on top of your work, plan your schedule ahead of time rather than trying to scramble a plan together upon arrival. Set clear boundaries for your availability, as your time zone may not be convenient for early-morning conference calls back home. Take advantage of quiet spaces, whether it is your hotel room or a business centre, to block out distractions and focus. Most importantly, take time for yourself. Yes, your days may be fully consumed while you are in a city for work, but protecting your mind and body is also vital.
Travelling for work doesn’t have to mean sacrificing productivity or well-being. With a little planning, the right tools and mindful habits, you can stay on top of your tasks, maintain your health and even make valuable connections while on the move. From packing smart and managing jet lag to choosing reliable accommodation with solid Wi-Fi speeds and protecting your time, these strategies ensure that every business trip can be both efficient and enjoyable. Remember, the key is preparation, balance and making the most of every opportunity your trip presents.
